Karaoke Sign-Up Sheet & Request Slips
Add your venue or event name and a date, and get a printable sign-up sheet and request slips in seconds.
How to run a karaoke sign-up list fairly
Nothing kills a karaoke night faster than people thinking the list is rigged. A clear sign-up sheet fixes most of that. Put it somewhere everyone can reach, keep a couple of pens next to it, and stick to a few simple rules:
- One song per turn. Singers can write down their next pick, but they go back in line for it.
- Order is order. The numbers on the sheet are the queue. Call people in that order and don't skip around.
- No-shows move down. If someone isn't there when called, give them one more shot later in the round, then move on.
- Say the rules out loud. A quick announcement at the start saves a lot of arguments at midnight.
How karaoke rotation works
Most hosts run a rotation: everyone who signed up sings once before anyone sings twice. When the round is done you go back to the top. New arrivals join at the end of the current round, so somebody who walks in at 11 doesn't jump ahead of the people who've been waiting since 9, and regulars can't stack up three songs in a row.
Duets and group songs count as a turn for whoever wrote it down. If a big group signs up together, treat it as one slot. When the night gets busy, tell people roughly how long the wait is. Fifteen singers at four minutes each is an hour, and folks are much happier when they know that up front.
Sign-up sheet vs request slips
The sign-up sheet is the open, honest option. Everyone can see the line and where they are in it, which cuts down on "am I next?" questions. It works best at smaller venues and house parties where people can get to the clipboard easily.
Request slips go straight to the host. They're quicker to fill in at a crowded bar, you can shuffle them into a fair rotation, and you can keep each singer's slips together so you know who's up next. The downside is that the queue is invisible, so call out the next two or three singers as you go.
Plenty of hosts use both: slips for the request, with the sheet on the desk as the running order. The generator above prints either one or both, with your venue or event name and the date on top.
Running sign-ups at a house party
A karaoke party at home needs a list just as much as a bar does, maybe more, since the same three friends will hog the mic otherwise. Tape the sheet to the wall next to the TV, or leave a stack of slips and a bowl on the coffee table. Want to mix things up? Pull slips from the bowl at random instead of in order. Everyone still gets a turn each round, but nobody knows who's next, which keeps the whole room paying attention.
Tips for KJs and hosts
- Use the Key column. Singers who know they need a song lower or higher can write it down, so you can set the key change before they get up.
- Ask for the artist. Lots of songs share a title. The artist column saves you from loading the wrong one.
- Announce who's on deck. Calling the next singer while the current song plays keeps the gaps short.
- Keep a clipboard and spare pens. Pens walk away. Bring more than you think you need.
- Print fresh every night. A new sheet with tonight's date makes it clear the list starts from zero.
Hosting for the first time? Our guide on how to host a karaoke night covers gear, playlists and keeping the room going, and our karaoke etiquette guide is a good one to share with your regulars.